An electronic seal is a service which provides certification that electronic documents have not been tampered with or forged. Electronic seals can verify the origin of documents and if any changes have been made to a document after the seal was added. A PDF is a protected document, but not if it is edited with Adobe Acrobat. An electronic signature on a PDF document can detect when changes have been made to the document.
Electronic Seal Vs Digital Signature
What is the difference between a digital signature and an electronic seal? Electronic signatures are added by a person, while an organization can sign documents with a seal.
More About Digital/Electronic Seal
An electronic seal is useful when you want to maintain documents’ integrity. For example, an electronic seal can be used when documents are sent to other parties and it is desired that the sealing process will be part of the business process. You don’t need to interact with it because the company produces documents automatically.
The verification of received documents can be easily included in any business process. If a seal is not valid or the signature is not working, the document will then be automatically rejected.
APIs can allow the addition of seal stickers to documents, as well as verifying their authenticity. The API can be integrated into a business process, which will add the seal and return a copy of the sealed document.
Electronic seals are good to use when auditors need to create a report. The auditors provide evidence to 3rd-party organizations by generating a report and sealing it. This makes sure that the recipient knows that no one tampered with the document and that it was created by the auditor instead of a third party.
With document seal, it is easy to ensure the validity of diplomas by verifying them. Universities provide diplomas to students which are both easily available as PDFs, and can be easily modified. The university issuing the diploma electronically seals it. They can also be used for other purposes such as securing documents for employment confirmation, identity papers, deeds, policy documents and training certificates.