Microsoft Outlook is one of the most important parts of the professional and corporate sector. MS Outlook is undoubtedly the greatest email management system. The application deals with notes, calendars, tasks, and contacts, and manages thousands of emails every day. Just like other email clients, MS Outlook stores the data files in a specific format. Outlook stores the data files in PST format in the local system. One of the primary reasons why people love MS Outlook over other email clients is because of the data storage capability. However, as there are various advantages of MS Outlook, there are also different complications. The PST file of MS Outlook is vulnerable to corruption. Outlook mailbox corruption is a massive issue and you need to know some specific points to deal with it completely.
PST File Size: The Primary Cause behind Outlook Mailbox Corruption
The MS Outlook software implements two different types of PST files to store important data and other files. If you use MS Outlook version 2002 or earlier, the files would be stored in ANSI PST format that comes with 2BG of limited data storage. However, the MS Outlook versions of 2003 to 2007 come with a storage capacity of 20GB. Meanwhile, the MS Outlook versions of 2010, 2013, and 2016 come with a 50GB storage capacity.
What is the Significance of File Size While Solving Outlook Mailbox Corruption?
The specific size limits of the MS Outlook are one of the most important causes of corrupted outlook. This is because implementing oversized PST files will often cause corruption and crashes to the database. If the data files cross the specific limit of the MS Outlook storage capacity, you will face corruption. The common ones are power failure, abrupt shutdown, software issues, hardware incompatibility, viruses, and drive failure.
These particular size restrictions are a significant reason for Outlook defilement since working with a larger than usual PST record frequently prompts accidents and debasement of the information base. Assuming that a PST document has crossed its most extreme size, it is probably going to be defiled. Nonetheless, there are more purposes behind PST document debasement. The most far reaching or normal ones are unexpected closure, power disappointment, sudden shutting of Outlook application, programming issues, hard drive disappointment or infections.
How Can You Prevent Outlook Corruption?
Some people don’t know what to do when the MS Outlook PST files are corrupted. Additionally, many people believe that there are no effective solutions to prevent Outlook mailbox corruption. However, some useful methods will help you prevent Outlook PST corruption. Consider reading these points to know more.
Make Sure the Size of the PST Files is Within Limits
Since you already read that the PST files come with a specific storage capacity, make sure you don’t ever cross that size limitation. Most MS Outlook operations are affected by the large PST files. This is why they are more vulnerable to corruption. Therefore, if you’re eager to prevent Outlook mailbox corruption, you need to keep the PST files within their limits. The PST files in Microsoft Outlook 2002 and earlier versions need to be kept within 2GB. Outlook 2003-2007 should be kept within 20GB and the newer versions need to be kept within 50GB.
Don’t Store the PST Files on Server-Based Systems
Sometimes, the size of the PST files can become extremely large. This is one of the primary reasons why you should not depend on server-based systems and drives. Storing the PST files in the network-based server might cause Outlook mailbox corruption. Not to mention, the performance of your MS Outlook application will be degraded due to the connection speed. Additionally, upon using the network-based server for your MS Outlook PST file storage, many users will be able to work on the same file at the same time. This will also cause Outlook mailbox corruption. Therefore, it’s recommended to store the PST files on your physical hard drive. As per Hitechwhizz, HDD is non-volatile.
Take Backup of the PST Files Regularly
Backup is the best way to not lose something permanently. Backing up your data will help you safeguard your data all the time, even if the application or the data itself gets corrupted. This is why you need to backup your important PST files regularly so that you can protect them from unfortunate corruption. You will be able to work freely without worrying about Outlook mailbox corruption. Even if the data gets corrupted, you can easily restore the previously backed up data.
Close the MS Outlook Application Properly
The improper or abrupt closing of the MS Outlook application is one of the most common causes of Outlook corruption. Even though many users don’t close their MS Outlook application forcefully, this process will undoubtedly affect your data files. When you’re working on large PST files and you fail to close the system or application properly, you will face Outlook mailbox corruption. Not to mention, the PST files you were working with can also be corrupted. So, it’s recommended to rely on some power backups in case of sudden power failure. This way you can avoid crashes. Before you shut down the system, you need to wait until the MS Outlook application closes properly.
The experiential furthest reaches of MS Outlook is 10,000 sends. Notwithstanding, it is prescribed to deal with just 1000 or less messages at a solitary chance to keep away from the chance of debasement. Assuming that you select, duplicate, move or erase an extremely huge number of email documents, there are chances of your Outlook doing into a lockdown. So to stay away from this type of Outlook letter box debasement, keep your one time document utilize restricted.
Ordinarily you are dealing with a huge PST record when the power goes out or you close the Outlook inappropriately. This outcomes in the defilement of the entire PST document that you were working with. So it is ideal to guarantee that you have a power reinforcement to stay away from unexpected accidents. You ought to continuously sit tight for the application to completely shut prior to closing down the framework.
Even if you force restart or shut down your computer, you need to ensure the Outlook application is running in the background.
These are some effective ways to prevent Outlook Mailbox corruption. Do you have any other questions? Make sure you comment below to let us know.