• Home
  • Archive
  • Tools
  • Contact Us

The Customize Windows

Technology Journal

  • Cloud Computing
  • Computer
  • Digital Photography
  • Windows 7
  • Archive
  • Cloud Computing
  • Virtualization
  • Computer and Internet
  • Digital Photography
  • Android
  • Sysadmin
  • Electronics
  • Big Data
  • Virtualization
  • Downloads
  • Web Development
  • Apple
  • Android
Advertisement
You are here: Home » Cloud Document Management System (DMS)

By Abhishek Ghosh October 2, 2014 8:30 am Updated on October 2, 2014

Cloud Document Management System (DMS)

Advertisement

Cloud Document Management System are computer programs, used to track, store documents and usually capable of keeping track of revision. Previously, we wrote about Enterprise Content Management (ECM) on Cloud. The concept of document management (including Cloud Document Management System) is the database-driven management of electronic documents. For better differentiation (EDM, Electronic document management) is often used terminology. Document Management System conceptually is limited managing files with checkin / checkout, versioning and other functions. Content management systems are for web publication.

 

Cloud Document Management System (DMS) : Basics

 

On a file server, the user can realize a search only on attributes such as file name, file extension, size or date modified. Database-driven document management softwares, on the other hand; record any fields related to a document metadata or indexing, for example the numeric values, such as customer or order number. Documents are more searchable with informational fields. Essential characteristics are visualized as structures of order, checkin / checkout, versioning and database-driven metadata management to Index-supported document search.

Among the traditional document management systems (DMS) in the strict sense, the solutions are understood to have arisen from the need to provide management functions for large file collections including :

Advertisement

---

  1. Compound Document Management,
  2. Electronic Filing
  3. Dynamic storage systems to manage the life cycle of documents from electronic archiving

 

Scope and functionality of classic document management systems are approximately defined by the standard ISO 10166 DFR Document Filing & Retrieval, but did never achieved significance.

An important application of document management in narrower sense is the electronic file in which information is collected from different sources. If this is done at runtime and controlled by the evaluation of attributes of documents and document classes such as permissions or status characteristics, it is called the “virtual file”, as the dynamic view is generated.

To distinguish classical document management products for document imaging, workflow management and Groupware – they are also referred to as Compound Document management solutions. Example for product data management, digital asset management and for managing documents, office applications are used. Document management in the narrower sense is as Enterprise Content Management system is a component of the overall strategy of the Enterprise Content Management (ECM).

Cloud Document Management System (DMS)

 

Cloud Document Management System (DMS) : Basics

 

Types of Cloud Document Management System (DMS) can be based on Cloud Computing Service Model. If Open Source Document Management System (DMS) Software is installed on IaaS or PaaS – they are self hosted. If Cloud Document Management System (DMS) is served as frontend service like Gmail, they are SaaS. SaaS, despite have lesser degree of freedom has some business advantages – that practically increases its usage.

 

Cloud Document Management System (DMS) : Trend

 

The user companies’ hope to gain more effective management of document-based processes as well as the precise legal compliance through the use of Enterprise Content Management (ECM) and document management systems ( DMS ). However, the proliferation of such systems is still quite expandable. In a survey, among the 210 companies surveyed, almost half had no professional DMS solution.

The usage range is Trend Report, according to the wide-ranging, with classic use scenarios such as document management and audit-proof archiving system dominates. Overall, the users of their ECM and DMS software put out good grades.
The subject of cloud computing is in the context of ECM / DMS is skeptical. That is, the experts believe that, on one hand usually the confidential and business-critical data is exposed, particularly after reveal of Governmental Spyware activities – privacy is questionable. 85 of 100 companies indicated that for safety reasons no cloud offerings in the ECM and DMS environment are used by them. Only the startups, small business using an equivalent solution from the public cloud.

Quite logical, if we scan our business documents since 1700s, there is enough risk to trade business secret with unknown persons, where the cloud provider might not be guilty to expose the data. As we have pointed before, IPV4 and IPv6 system are likely to be trashed in near future; possibly the communication networking will carry more security, which actually need fully dedicated networking with the server, which again, point towards own data center. From IBM to Apple, all basically use their own server, be they are cloud or not – the system owner is the original company.

Tagged With document management system , management system , office management system

This Article Has Been Shared 468 Times!

Facebook Twitter Pinterest

Abhishek Ghosh

About Abhishek Ghosh

Abhishek Ghosh is a Businessman, Surgeon, Author and Blogger. You can keep touch with him on Twitter - @AbhishekCTRL.

Here’s what we’ve got for you which might like :

Articles Related to Cloud Document Management System (DMS)

  • Cloud Storage Usage and Implementation Tips

    Cloud Storage becoming more and more important as Free Cloud Storage options are becoming common. Here are tips for both free and paid Cloud Storage services.

  • Cloud Computing API – Why We Need To Give It Importance

    Cloud Computing API is taken as a must have part as it can nicely integrate the dependency on demand computing power.

  • Cloud Computing Guide : Using PaaS

    Cloud Computing Guide on PaaS will guide you the proper usage of PaaS, which is a type of cloud computing service model which is delivered as a service.

  • Java and Lock-in in the Cloud Computing Platforms

    Java and Lock-in in the Cloud Computing Platforms is obvious result of combination of three factors. To avoid some fundamentals must be taken into account.

  • SaaS, Cloud Computing and Mobile : 3 Factors That Changed Many Things

    SaaS, Cloud Computing and Mobile changing the world of webhosting, something that needed to change profoundly. Web is changing by delivery of services online.

Additionally, performing a search on this website can help you. Also, we have YouTube Videos.

Take The Conversation Further ...

We'd love to know your thoughts on this article.
Meet the Author over on Twitter to join the conversation right now!

If you want to Advertise on our Article or want a Sponsored Article, you are invited to Contact us.

Contact Us

Subscribe To Our Free Newsletter

Get new posts by email:

Please Confirm the Subscription When Approval Email Will Arrive in Your Email Inbox as Second Step.

Search this website…

 

Popular Articles

Our Homepage is best place to find popular articles!

Here Are Some Good to Read Articles :

  • Cloud Computing Service Models
  • What is Cloud Computing?
  • Cloud Computing and Social Networks in Mobile Space
  • ARM Processor Architecture
  • What Camera Mode to Choose
  • Indispensable MySQL queries for custom fields in WordPress
  • Windows 7 Speech Recognition Scripting Related Tutorials

Social Networks

  • Pinterest (24.3K Followers)
  • Twitter (5.8k Followers)
  • Facebook (5.7k Followers)
  • LinkedIn (3.7k Followers)
  • YouTube (1.3k Followers)
  • GitHub (Repository)
  • GitHub (Gists)
Looking to publish sponsored article on our website?

Contact us

Recent Posts

  • What is Configuration Management February 5, 2023
  • What is ChatGPT? February 3, 2023
  • Zebronics Pixaplay 16 : Entry Level Movie Projector Review February 2, 2023
  • What is Voice User Interface (VUI) January 31, 2023
  • Proxy Server: Design Pattern in Programming January 30, 2023

About This Article

Cite this article as: Abhishek Ghosh, "Cloud Document Management System (DMS)," in The Customize Windows, October 2, 2014, February 6, 2023, https://thecustomizewindows.com/2014/10/cloud-document-management-system-dms/.

Source:The Customize Windows, JiMA.in

PC users can consult Corrine Chorney for Security.

Want to know more about us? Read Notability and Mentions & Our Setup.

Copyright © 2023 - The Customize Windows | dESIGNed by The Customize Windows

Copyright  · Privacy Policy  · Advertising Policy  · Terms of Service  · Refund Policy

We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. By clicking “Accept”, you consent to the use of ALL the cookies.
Do not sell my personal information.
Cookie SettingsAccept
Manage consent

Privacy Overview

This website uses cookies to improve your experience while you navigate through the website. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. We also use third-party cookies that help us analyze and understand how you use this website. These cookies will be stored in your browser only with your consent. You also have the option to opt-out of these cookies. But opting out of some of these cookies may affect your browsing experience.
Necessary
Always Enabled
Necessary cookies are absolutely essential for the website to function properly. These cookies ensure basic functionalities and security features of the website, anonymously.
CookieDurationDescription
cookielawinfo-checkbox-analytics11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Analytics".
cookielawinfo-checkbox-functional11 monthsThe cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional".
cookielawinfo-checkbox-necessary11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category "Necessary".
cookielawinfo-checkbox-others11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Other.
cookielawinfo-checkbox-performance11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Performance".
viewed_cookie_policy11 monthsThe cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data.
Functional
Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features.
Performance
Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors.
Analytics
Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc.
Advertisement
Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. These cookies track visitors across websites and collect information to provide customized ads.
Others
Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet.
SAVE & ACCEPT